http://onlineboardroom.org/5-board-member-questions-to-ask-on-a-meeting
Board documents management is a process to prepare, share and evaluating the materials used for board meetings. Traditionally, this is done by distributing emails and couriers of physical documents. However, digital solutions like online board portals are much more secure and efficient for meeting preparation, document sharing, and minutes of board meetings.
Communication is a key element of a highly-performing board. It is therefore essential to have a platform which allows your board to work together before, during and after meetings. This includes a collaborative workspace and digital voting tools.
The best way to make sure that your board is prepared for each meeting is to use the right software for managing your board in place. This will enable your board to be productive, reduce frustration and stress, as well as help everyone stay focused on governing.
Prioritize Security
Whether it is sensitive personnel information, board-related documents, or committee records the information stored on your board platform has to be protected. It is crucial to choose the right document management system for boards that is a security-focused system and has top-of-the-line security features.
Your board can effortlessly prepare for meetings with a simple dashboard that shows all the forthcoming events and documents. This will take away the manual process of determining best times to meet for everyone and ensure that all participants are on the same page. It also ensures that board directors have the most recent version of your confidential documents and avoids the risk of misplaced or lost paperwork.