Hybrid board meetings have become the norm as board members return to face-to-face meetings. This new method allows the meeting to be held in person and remotely simultaneously which reduces costs and increases accessibility. It is crucial that your company establishes meeting norms and expectations, whether you choose to hold all-virtual or in-person meetings, with remote attendees. To do this, it’s essential to ensure that the technology is properly optimized and clear guidelines are laid out for participation.
Hybrid board meetings aren’t without challenges. Some board members may be frustrated that they don’t get to interact with each other in the same room. Others may feel that their contributions are less meaningful because they aren’t able to provide context to their colleagues. Meeting experts recommend that you concentrate on proactive measures to encourage collaboration. These include opening virtual rooms to encourage social interaction during and before meetings, as well as during breaks. Additionally, you can use tools like a board portal to centralize the work of your board.
The most frequent issue is the various levels of technical expertise among board members. In the end, remote participants may be absent from the discussion or their participation may be limited due to poor audio, poor video or a slow internet connection. You can help your board navigate these challenges by educating participants on how to utilize technology and ensuring that they have reliable equipment on hand prior to the meeting.
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