When selecting software for managing board meetings, it’s important to define the essential features that will have the greatest impact on your business’s specific requirements. These could include streamlined meeting preparation as well as document access and clear communication. In addition, your company may be required to consider how you can use the platform to ensure compliance and security standards are in place.
Streamlined Meeting Preparation
The majority of board directors spend the majority of their time preparing meetings. Software for meeting planning can cut this time dramatically, allowing directors more time to be productive during meetings. These efficiencies can help accelerate the decision-making process that is the driving force behind revenue operations and also ensures strategic outcomes.
Members can access all documents for meetings, organizational policies and other documents through the user-friendly board portals. They can also see messages from other board members and their assignments. This eliminates the need to send out direct emails which could cause security issues and leave your business vulnerable to lawsuits that are frivolous and fishing trips.
During the meeting, a member of the board can use the tools available in their board software to create fully digital and dynamic meeting agendas that include designated time limits for each segment as well as people assignments. They can also mark up documents with highlighting, comments and questions. Additionally, some systems will let you make decisions between meetings with tools like voting and discussion channels.
Each board software program should have an unified and secure record system. The most secure solutions offer secure encrypted data storage as well as clear distinction between operational and board communications capabilities. They emphasize mobile accessibility and offer a seamless experiences across all devices.