Many people think of board management efficiency mostly by referring to the directors themselves and how they can be equipped to lead the best practices and speed up decision-making. A well-functioning and effective board is comprised of many components. They all must cooperate to be effective. That includes shaping the board’s structure with a focus on performance, having regular evaluation processes and creating a culture of collaboration that is supportive of high-performing boards.
The use of board management software is a major factor in achieving this. Board portals are a good illustration of this, as they can streamline communication between board members, and facilitate sharing documents in an secure environment. This can eliminate the need for lengthy email chains that can create confusion about versions and allows all members to easily access and review what they require.
It is also important to ensure that all committees and groups benefit from the same efficiencies of the board by utilizing board software for their day-to-day activities. Everyone will have the information they require to make rapid decisions and sensitive information is protected and only accessible only to the right people.
This can be achieved by ensuring that all users have access to all of features on the board, including chat and annotating, as well as easy virtual meetings integrations. However, you will be able to set specific accessibility controls for confidential information. Memorial Health System has, for instance, expanded its use of software for board meetings to include multiple internal groups as well as committees, bringing more efficiencies beyond the traditional board level.
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