Virtual board meetings are an excellent alternative to physical meetings. Virtual meetings can be a great way to eliminate the restrictions of physical meetings, whether it is due to time limitations or expensive travel. However, like any other board meeting, virtual meetings are not free of challenges. Here are some key guidelines to help you avoid getting behind in your online board meeting.
A clear set of rules to guide the discussion will ensure that your virtual board meetings have a smooth flow. This includes defining the best method to garner the group’s interest (i.e. does everyone have a hand raised to speak or do you employ an organized method to get the participants to speak). Moreover, it is important to establish a clear and concise plan for the discussion so that each participant can contribute equally.
A clear set of guidelines will also help to avoid any misunderstandings in the virtual meeting. This can be accomplished by clearly defining how and when the chair of the board will honor participants for their contribution and what topics are to be discussed at each point of the agenda. It is also essential to ensure that all the board members are able to see each other so that they can discuss issues and queries in a concise manner.
A clearly defined set of guidelines can assist in ensuring that board members will be in a position to complete the tasks that they have been assigned during the board meeting. This can be achieved by establishing a clear system of task management that will allow board members to keep track of their duties and access relevant information easily on the platform.
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